2018-03-09
105
Specialist meetings are meetings set up to achieve some particular goal – for example, a meeting specially set up to discuss your insurance payment. In other words, a one-off meeting that is not part of your usual stream of business meetings.
It is highly possible that in specialist meetings not all parties have met each other before. This might necessitate some introductions at the beginning, to inform everyone not only as to the names of those present but also the company they are representing and their reason for attending.
This will enable everyone to know where each person is coming (figuratively) and the stance they might have. It is highly likely that there will be a set agenda, as this kind of meeting will be focused on resolving issues and moving things forward.
Although everyone should strive to be polite, as it is unlikely that you will all meet again, there may be some lively behavior that needs to be kept in check.
For example, these meetings may become heated with emotions. Perhaps a lot is at stake for all parties, and for this reason it is very likely that a minute taker will be present to record the proceedings and the outcomes.
the main idea ______________________________________________________
supporting ________________________________________________________
details __________________________________________________________
Answer the following questions about the paragraph.
1) What is the goal of a specialist meeting?
2) What does a one-off meeting mean?
3) What is the regularity of his type of meetings?
4) Why is it desirable to have some introduction?
5) Are these meeting always polite? Why? Why not?
6) Why is it important to have a minute taker?
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D) One – to – one meetings
On occasions, you may need to have one-to-one meeting either with your own manager or with other people. In this situation the dynamic is very different. The mood may be jolly or reflective but there is no getting away from the intensity. In a one-to-one meeting there is literally nowhere to hide. You can’t sit back and hope that someone else will contribute or skirt around questions; suddenly the spotlight is on you, whether it’s to make a comment or to laugh at a joke.
One-to-one meetings can be formal or informal. You might be discussing your personal targets for the coming year in one meeting, and your preferences for the
Christmas lunch in another. Although there may be an agenda, it is unlikely that there will be a minute taker, although someone might be present to take notes if the meeting concerns a disciplinary issue. There are some benefits to one-to-one meetings over larger meetings. They are:
a) fewer people should mean a faster conclusion
b) confidential discussion can take place
c) builds a personal relationship between the two participants
d) can be called quickly – literally whenever the participants are free to meet.
the main idea ______________________________________________________
supporting ________________________________________________________
details _________________________________________________________
Answer the following questions about the paragraph.
1) How many people are involved in a one-to-one meeting?
2) Why do people consider these meetings to be very intense?
3) What are the benefits to one-to-one meetings over larger ones?
4) Is there an agenda or a minute taker?
5) In what situation is it advisable to have someone who takes notes?
