2015-08-21
10820
Task 1. Read and translate the information given below
| Preparation is essential for an effective presentation. When giving a presentation, certain keywords are used to signpost the different stages. It's a good idea to memorize them and practise using them, so that they come to mind easily during a presentation. | ||
| ►Starting the presentation | • Good morning/good afternoon ladies gentlemen •The topic of my presentation today is... • What I'm going to talk about today is... | |
| ►Why you are giving this presentation | •The purpose of this presentation is... •This is important because... • My objective is to... | |
| ►Stating the main points | •The main points I will be talking about are firstly.. secondly... next, finally... we're going to look at... | |
| ►Introducing the first point | • Let's start/begin with... | |
| ►Showing graphics, transparencies, slides etc. | • I'd like to illustrate this by showing you... | |
| ►Moving on to the next point | • Now let's move on to... | |
| ►Giving more details | • I'd like to expand on this aspect/problem/point • Let me elaborate on that • Would you like me to expand on/elaborate on that? | |
| ►Changing to a different topic | • I'd like to turn to something completely different | |
| ►Referring to something which is off the topic | • I'd like to digress here for a moment and just mention that. * Speak to the subject | |
| ►Referring back to an earlier point | • Let me go back to what I said earlier about... | |
| ►Summarizing or repeating the main points | • I'd like to recap the main points of my presentation - first I covered - then we talked about - finally we looked at • I'd now like to sum up the main points which were: | |
| ►Conclusion | • I'm going to conclude by... saying that/inviting you to/ quoting... • In conclusion, let me... leave you with this thought/invite you to | |
| ►Questions | • Finally, I'll be happy to answer your questions. • Now I'd like to invite any questions you may have. • Do you have any questions? |
Task 2. Match the beginning of the phrases (1-8) to their ends (a-h)
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| 1. I'd like to illustrate this….. 2. I'm going to conclude………. 3. Let me go……… 4. Let's start/begin………. 5. Now I'd like to sum…… 6. I'll be happy……. 7. Will you expand….. 8. Please, recap ………… | a) on this aspect? b) with the most acute topic. c) the main points of your presentation. d) by... saying that…. e) by showing you this model f) back to what I said earlier g) to answer your questions. h) up the main points. |
Task 3. Survival Language. Read and pay attention to the underlined words.
In modern English, Presentations tend to be much less formal than they were even twenty years ago. Most audience these days prefer a relatively informal approach.
However, there is a certain structure to the opening of a Presentation that you should observe.
If you get your facts wrong.
I am terribly sorry. What I meant to say was this.
Sorry. What I meant is this.
If you have been going too fast and your audience is having trouble keeping up with you.
Let me just recap on that.
I want to recap briefly on what I have been saying.
If you have forgotten to make a point.
Sorry, I should just mention one other thing.
If I can just go back to the previous point, there is something else that I forgot to mention.
If you have been too complicated and want to simplify what you said.
So, basically, what I am saying is this.
So, basically, the point I am trying to get across is this.
If you realize that what you are saying makes no sense.
Sorry, perhaps I did not make that quite clear.
Let me rephrase that to make it quite clear.
If you cannot remember the term in English.
Sorry, what is the word I am looking for?
Sorry, my mind has gone blank. How do you say 'escargot' in English?
If you are short of time.
So just to give you the main points.
As we are short of time, this is just a quick summary of the main points.
Useful phrases:
to recap on - резюмировать
to mention - упоминать, ссылаться
to simplify - упрощать
to get across - четко изложить, переходить
to rephrase - перефразировать
to make no sense - не имеет смысла
briefly - вкратце
previous - предыдущий
basically - в основном, по существу
my mind has gone blank - я ничего не запомнил.
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to be short of time - иметь мало времени
summary of the main points - краткий обзор основных моментов.
Exercise 4. Complete the sentences with the suitable words from above.
a) I want to recap ________ on what I have been saying.
b) Let me ______ that to make it quite clear.
c) This is just a quick _______ of the main points.
d) We are _______ of time.
e) Let me ________ that to make it quite clear.
f) I want to ________ what I said.
g) I should go back to the _______ point.
Task 5. Choose a suitable answer.
YOU'RE GIVING A PRESENTATION
How should you stand?
a Arms crossed on chest.
b Straight but relaxed
What should you do with your hands
a Put hands on hips
b Put one hand in a pocket.
c Keep hands by your side.
How can you emphasize something?
a. Point finger at the audience.
b Move or lean forward to show that something is important.
c Use a pointer to draw attention to important facts
What should you do when you feel nervous?
a Hold a pen or cards in your hands.
b Walk back and forth.
c Look at the flip chart or screen
5 How should you keep eye contact with the audience?
a Make eye contact with each individual often
b Choose some individuals and look at them as often as possible
c Spread attention around the audience.
6. How fast should you speak?
a About 20%more slowly than normal
b Just as fast as in a normal conversation.
c Faster than in a normal conversation.
7. How should you express enthusiasm?
a. By raising voice level
b By waving arms
c By making hand or arm gestures for important points
Task 6. Complete the sentences with the words in the box.
after • all • areas • divided • finally • start • then • third
a) I'll be talking to you today about the after-sales service plans we offer. I'll ______1______ by describing the various packages in detail._____2_____ I'll go on to show you some case studies._______3 ______I'll discuss how you can choose the best plan to meet your customers' needs.
b) I've ______4_____my talk into three main in parts. First of _____5_____, I’ll tell you something about the history of our company. ______6_____ that I'll describe how the company is structured and finally, I'll give you some details about our range of products and services.
c) I'd like to update you on what we've been working on over the last year. I'll focus on the main _______7_____: first, our joint venture in Asia; second, the new plant in Charleston. And ______8_______, our redevelopment project.
Task 7. Complete the sentences with the prepositions in the box.
1 Thank you ________coming all this way.
2 I've divided my presentation ________three parts.
3 First of all, I'll give you an overview ______ our financial situation.
4 First, we'll be looking ____ the company's sales in the last two quarters.
5 In the first part of my presentation I'll focus ________the current project status.
6 Point one deals ________ APG's new regulations for Internet use.
7 Secondly, I'll talk ________ our investment in office technology.
8 After that I'll move on ________ the next point.
9. I’m going to be reporting _______ the new division.
10. I’ll focus ______ three major issues.
Task 8. Choose the correct verb to fit the sentence.
1. How are we going to solve / deal/ tackle with delivery problems?
2. I don’t think we can cope / tackle / take care with fewer people.
3. We think it’s important to indentify / deal / cope the problem now.
4. Who will take care / deal / tackle of our business clients?
5. We have been trying to cope / solve / take care the software problem.
6. Before we go on, let’s indentify / clarify / solve this problem.
Task 9. Read and retell the text.
WHAT PRESENTATIONS ARE MADE FOR (SOME TIPS)
Presentations are very common nowadays.
There are a few main reasons why people make presentations.
The first one is launching a new product or service. The second reason is usually launching a sales campaign.
There are some things that you should remember if you want to make your presentations successful:
— Adjust your language so that everybody can understand you. Don't use too long or too complicated sentences.
— Try to visit the room where you'll be giving the presentation beforehand and organize it according to your own needs. Make sure that you are familiar with the equipment, try to use it beforehand.
— Use visual aids — charts, diagrams, overhead projector, flipcharts, if you have a lot of information. They can make a presentation more interesting, more impressive and easier to understand. But make sure they are appropriate.
— And finally it is necessary to summarize at the end.
Most people are nervous at the beginning of a presentation. Try not to worry, be quiet. Try not to speak too fast, especially during the first couple of minutes — this is the time for establishing your rapport with the audience.
Show your interest in the subject of the talk.
Look around your audience as you speak — eye contact is also essential for maintaining a good rapport, you will be able to see if the audience is interested or bored.
When you are delivering your presentation, stand rather than sit.
Speak clearly and distinctly. Use words and sentences which you are comfortable with.
Be ready to deal with any questions, even if they are hostile. Polite and diplomatic answers are a good disarming policy.
Don't forget that a good presentation is very much a performance, and if you are delivering the presentation, you'll have to behave like an actor.
Task 10. Answer the questions.
1. What are the purposes of making presentations?
2. What should the structure of a presentation be?
3. Why are the first moments of presentation important?
4. What should you find out about the audience you are going to be addressing?
5. What kind of language should a speaker use when delivering the presentation?
6. Why is it recommended to visit the room where you will be giving the presentation beforehand?
7. In what situation is the use of visual aids recommended?
8. How can a speaker establish a rapport when delivering a presentation?
9. Is it better to stand or to sit when you are delivering a presentation?
10. What will your tactics be if you are asked hostile questions?
11. Do you agree with the statement that a good presentation is very much a performance?
12. Why is it important to think about cultural environment while preparing for a presentation?
Task 11. Formulate the questions so that the following sentences are the answers.
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1. Yes, there are a few reasons why people make presentations.
2. Yes, the presentation should have a clear structure.
3. The first few minutes of the presentation are very important because they can make or break your presentations.
4. You will feel confident during a presentation if you get the audience's attention.
5. Yes, stating the objectives of the presentation is necessary.
6. Yes, you should know how many people will be attending.
7. It is recommended to visit the room where you are going to give the presentation before the presentation.
8. Your language should be simple so that everybody can understand you.
9. If a speaker has a lot of information, he can use visuals.
10. Visuals can make the presentation more interesting and easier to understand.
11. Some people are nervous at the beginning of a presentation.
12. The first couple of minutes is the time for establishing rapport with the audience.
13. Be polite and diplomatic if you are asked hostile questions.
14. When delivering a presentation, a speaker should stand rather than sit.
15. Yes, I agree that a good presentation is very much a performance.
Task12. Match the synonyms.
1. objective a. quickly
2. assist b. influence
3. impact c. in advance
4. handle d. destroy
5. requirement e. apply
6. check f. closely
7. address g. field
8. beforehand h. aim
9. break i. complicated
10. incentive j. demand
11. fast k. deal (with)
12. carefully 1.help
13. area m. test
14. complex n. challenge
Task 13. Complete the sentences.
1. Many people are nervous...
2. When you are delivering a presentation...
3. If I am asked hostile questions,...
4. A man who is going to deliver a presentation should find out...
5. I have a lot of information which...
6. The first few minutes of the presentation are very important because...
7. I know you are very busy so...
8. I'd like to thank you for...
9. Now let me turn to...
10. Now I'd like to outline...
11. A good disarming tactics in a discussion is...
12. There are many reasons why...
13. You will feel confident during the talk, if...
14. If you deal with this problem,
Task 14. Translate into English
1. Каждая презентация имеет определенную цель.
2. Постарайтесь установить контакт с аудиторией с самого начала презентации.
3. Вы можете отвечать на вопросы во время презентации или после нее.
4. Если вы установите взаимопонимание с самого начала, то успех презентации вам обеспечен.
5. Когда вы проводите презентацию, не садитесь, а стойте перед аудиторией.
6. Очень важно научиться внимательно слушать партнера.
7. После краткого вступления он сказал о целях своего выступления.
8. Я думаю, вы понимаете, что обсуждение этого вопроса потребует много времени.
9. Если вам что-то неясно, задайте докладчику вопросы.
10. Не все студенты нервничают перед экзаменом, некоторые относятся к этому спокойно, умеют собраться и отвечают удачно.
11. Хорошая презентация, как и хороший урок, в определенной степени является спектаклем.
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12. Так как у вас мало времени, я постараюсь быть кратким.
13. Докладчик сказал, что презентация продлится 40 минут.
14. Если я не ошибаюсь, в нашем распоряжении мало времени, поэтому давайте сразу перейдем к делу.
